Copilot said: Real Estate Rental Management in the Rivile GAMA Environment

Nekilnojamojo turto valdytojai kasdien susiduria su daugybe skirtingų užduočių: 

• reikia administruoti nuomos sutartis, 
• surinkti komunalinių paslaugų rodmenis, 
• paskirstyti bendrąsias sąnaudas, 
• apskaičiuoti nuomos mokestį ir 
• parengti sąskaitas nuomininkams.  

Kai objektų ir nuomininkų skaičius auga, rankinis šių procesų administravimas tampa sudėtingas ir imlus laikui. Pristatome Rivile GAMA NT nuomos sprendimą, kuris leis visus šiuos procesus suvaldyti vienoje sistemoje. 

The module provides centralized management of all rental properties, including office buildings, business centers, retail facilities, and warehouse properties. For each property, key information is maintained, such as address, total area, leasable area, electrical capacity, and other relevant parameters.

A property can be divided into individual rentable premises. For each unit, the system records area, electrical capacity, and other data required for accurate rental fee calculations and operating cost allocations.

The solution also provides a clear overview of the property's total area, occupied leasable space, and vacant units, enabling efficient property and occupancy management.

The Rental Management module includes a dedicated contract management system designed specifically for real estate leasing processes. Each lease agreement is linked to a particular tenant and premises, while general property rules can be defined using templates.

With this Rivile GAMA solution, you can apply different calculation methods for different tenants within the same property and efficiently manage:

• Fixed rental fees
• Turnover-based rental fees
• Additional services and charges
• Fixed-term lease agreements
• Tenant-specific terms and conditions

One of the key functionalities of the solution is the administration of operating expenses. The system enables the allocation of:

• Direct costs: electricity, water, premises cleaning, and other services directly attributable to a specific tenant.
• Common costs: electricity for shared areas, property administration expenses, land tax, and other costs related to the common operation of the property.

Costs can be allocated based on:

• actual utility meter readings,
• leased area,
• common area allocation coefficient,
• customized rules defined in individual lease agreements.

The module supports the management of both physical and virtual meters. The virtual meter functionality enables cost allocation even in cases where physical meters are not installed in every premises.

The solution allows you to record:

• Electricity meter readings
• Water meter readings
• Other utility and resource consumption data

Meter readings can be:

• Entered manually
• Imported from Excel files
• Calculated automatically based on predefined allocation rules and algorithms

This functionality helps ensure accurate utility cost distribution, reduces manual workload, and streamlines the billing process for tenants.

Once rental fees and operating costs have been calculated, the system automatically generates rental transactions and transfers them to Rivile GAMA's sales processes.

As a result, users no longer need to:

• Manually calculate billing amounts
• Create each invoice individually
• Transfer data between separate systems

All calculated information is used for invoice generation directly within the Rivile GAMA environment, allowing users to continue working with the familiar Rivile GAMA functionality and standard business processes.

In addition to invoices, the system can provide a detailed breakdown of operating costs. These reports clearly show:

• Which services have been charged
• The quantities consumed
• The rates applied
• The final amount allocated to a specific tenant

This level of transparency helps reduce tenant inquiries, simplifies communication, and ensures a clear and accurate settlement of operating expenses.

The Real Estate Rental Management solution is designed for organizations that manage rental properties and want to automate their recurring administrative processes.

The solution enables you to:

• centrally manage properties, premises, and lease agreements;
• automate the allocation of utility and operating expenses;
• manage both fixed rent and turnover-based rent;
• import and process utility meter readings;
• automatically prepare billing data for invoice generation in Rivile GAMA;
• reduce manual work and minimize the risk of errors.

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