Cards:

• Company chart of accounts;
• Goods;
• Services;
• Customers;
• Departments;
• Sites;
• Managers;
• Groups;
• Cars;
• Currency;
• Contracts;
• Tax chart of accounts, etc.

Regulatory information and administration of user rights:

• List of users;
• Administration of user rights;
• List of parameters;
• List of reports;
• Document counters;
• Workplaces.

All financial statements:

• Balance sheet;
• Profit and loss statement;
• Trial balance;
• Cash book;
• Advance payment accounting;
• Account movement reports;
• Invoice details;
• Account totals;
• Conversion of GL accountes;
• General ledger transcation.

Working with customers, analyzing customer debts:

• Detailed debts;
• Total debts;
• Customer status;
• Turnover;
• Sending reconciliation statements;
• Automatic sending of reminders;
• Text messaging;
• Payment plan;
• Planned cash flows.

Formation of purchase orders, entry and analysis of purchase of goods/services:

• Formation of purchase orders for goods taking into account balances, the minimum in the department, sales over the selected period, seasonality, order fulfillment deadlines;
• Sending orders by e-mail to suppliers;
• Invoicing of purchase orders/offers;
• Import/export of purchasing transactions through the Rivile EDI(ECO) system;
• Formation of i.SAF register with the STI;
• Consignment purchasing;
• Analysis of purchase transactions by:
  • good, service, group;
  • supplier, supplier group;
  • purchase contract;
  • department, site, center;
  • manager;
  • etc.

Entry and analysis of sales transactions for goods/services:

• Sales offers, orders, reservations, delivery notes;
• Import/export of sales transactions via the Rivile EDI(ECO) system, Telema, Omniva;
• Service registration system;
• Contract invoice generation;
• Sending invoices by e-mail;
• Formation of i.SAF, i.VAZ with the STI;
• Sales price/discount selection system according to contracts, promotions, price lists, unit prices, discount matrices;
• Analysis of sales transactions by:
  • period;
  • good, service, group;
  • buyer, buyer group, location;
  • sales contract;
  • department, site, center;
  • manager;
  • etc.

Management of receipts, payment transactions, bank transfer formation, import of bank statements:

• Entry of receipts, payment transactions;
• Automatic formation of payment transactions according to total debts;
• Formation of SEPA transfers;
• Cash receipt and disbursement vouchers;
• Offsetting transactions;
• Cash movements between bank accounts;
• Import of payment statements.

Stocktaking, write-offs, resorting, production of goods:

• Write-off of goods for own use, losses, defects, etc.;
• Fuel write-off;
• Resorting of goods;
• Write-off of goods to work-in-process accounts, goods receipt;
• Inventory:
  • recording balances;
  • entry of inventoried quantities or import from the mobile device;
  • inventory discrepancies;
  • printing inventory reports.

Movement of goods within the company, formation of internal orders:

• Movement of goods between departments, sites;
• Printing of handover certificates, delivery notes;
• Transfer of goods to consignment departments;
• Transfer to other units of measure, assignment of expiration date, series;
• Formation of orders for goods from other departments/warehouses, taking into account balances, minimum quantities, sales over the period;
• Formation of i.VAZ with the STI.

Fixed asset groups, cards, depreciation calculation:

• Fixed asset groups. Ability to enter tax information and information according to BAS (different accounts and different depreciation rates);
• Fixed asset accounting cards;
• Depreciation methods (straight-line, remaining life, straight-line in days, etc.);
• Fixed asset transactions (purchase, write-off, sale, internal movement, etc.);
• Calculation of amortization;
• Accumulation of fixed asset repair costs, increase of value;
• Fixed assets balance and turnover reports by:
  • department, site;
  • group;
  • initial value account;
  • responsible person.
• Inventory lists, depreciation sheets.

Picking, distribution transactions, account formation and execution:

• Calculation cards;
• Picking and distribution transactions for goods/services according to calculation cards;
• Product cost adjustment to include additional costs;
• Calculation of wages according to the volume of production and labor costs;
• Allocation of remuneration to employees for service rendered according to the time worked, the corresponding wages and other criteria;
• Entry of production orders;
• Account formation and execution;
• Analysis reports for product cost, materials used, finished product;
• Work in progress.

A customer management system that links all customer-related information:

• Projects and tasks are described;
• Tasks can be combined into projects;
• Tasks can be instantaneous or ongoing, and the functions that have to be performed during approval of the task are described;
• Communication with customers is recorded;
• Tasks for employees are generated and the process of their execution is controlled;
• Messages, contracts and invoices can automatically be sent to customers.

Trip sheets, shipments, cargo, transportation transactions:

• Entry of trip sheets:
  • distance traveled;
  • fuel rates and fuel consumption;
  • all other costs incurred during the trip;
  • driver accountability;
  • connection with delivery notes.
• Cargo accounting, generation of sales transactions for freight transport;
• Shipment accounting, generation of purchase transactions;
• Freight transport analysis;
• Fuel consumption analysis by car, route, trip sheet;
• Driver accountability analysis.

Accounting of employees’ working time, credits and deductions. Pay slips. Reports to state institutions:

• The possibility to describe in formulas the calculation of all credits and deductions applied in the company;
• Calculation of deductions for the employee by departments and objects;
• Time sheet;
• Compilation of vacations, sick leave, business trip orders and other documents. Calculating credits based on averages;
• Formation of payments to banks in SEPA format;
• Sending salary slips by e-mail by mail (with a password);
• Monthly and annual GPM declarations, Sodra forms;
• Information about unused holidays;
• Information about vacancies;
• Accounts-discounts analysis reports for the period by employees, departments, objects, types of accruals-discounts, etc.

Budget items, layouts, alignment of the plan, comparison of plan vs. actual:

• Linking budget items to the company’s chart of accounts;
• Alignment of the planned budget by department, site, center and other dimensions;
• Creating budget layouts, including budget items, GL accounts, formulas;
• Review of budget information according to the layouts described. Comparison against actual;
• Budget reports.

Formation of an i.SAF invoice register and VAT statement, and submission to the STI:

• The formation of i.SAF data on invoices received and issued includes:
  • linking VAT to a specific VAT classification and bookkeeping account;
  • automatic selection of VAT classification when forming i.SAF document register transactions;
  • the option of assigning specific VAT classifications in each detailed line of purchase or sale;
  • selection of the account type (debit, credit, canceled, etc.) for each purchase or sale document;
  • selection of the part of the period for which the information is being formed, re-formation of data.
• Before submitting the data, the information can be printed by classification, and the completed VAT classifications can be tested everywhere;
• Data can be submitted to the STI by forming files or directly via API;
• VAT registration journals can be formed for the sale of goods/services.
• VAT statements can be formed and the FR0600 template can be uploaded.

Computerized workstations for retail trade:

• Work is done directly from the Rivile GAMA program;
• All functionalities used in the program carry over – contracts, price lists, discount systems;
• Integrated with various POS devices: Raso, Aspa, Empire, etc.
• Payment can be made by cash, credit card or gift voucher;
• Gift vouchers can be sold and accounted for;
• Can be connected to a scale or an ASPA cash-in/cash-out machine.

The GDPR module includes:

• Register of data processing activities:
  • the purpose of data processing (data subject);
  • the types and kinds of personal data processed;
  • the legal basis for their processing;
  • personal data repositories;
  • access to personal data.
• Recording queries and selecting the data required for the query;
• Recording consents to the use and storage of personal data;
• Recording personal data security breaches;
• Formation of the GDPR activity register.

Promotions, collecting and using loyalty points:

• Discounts and prices of goods and services and during promotions can be described;
• Promotions can be applied to certain goods or groups of goods during a specified period;
• When working with a POS, the loyalty system for customers can be described;
• Various algorithms for calculating and collecting loyalty points can be described;
• Loyalty points can be used by applying various discounts, by paying part of the amount, or by paying for special goods.

Basically updated Rivile GAMA versions “+ AI” with integrated Forecasting + AI module allow forecasting time-varying data: sales, inventories or any other externally imported data. For this purpose, you can use our developed model or create your own. The forecasting + AI module also allows to create all types of orders generation. Orders can be generated using any selected parameters and data, including individually generated forecasts. You can create your own formulas, perform any kind of calculations, use them universally. We provide the module as an integral part of the Rivile GAMA system. This module can be used by anyone having valid version access.

The Rivile GAMA-MINI package is designed for a single workstation (non-networked version), i.e. only one user can log in and work on the system. The networked version is for more than 1 workstation (more than 1 user can work on the system at the same time). The non-networked version can be converted to the networked version, subject to the specified one-off conversion fee for the networked version. Additional kernels and modules can be purchased at the current list price.