Rivile MGAMA

Online portal for working with the Rivile GAMA

Rivile MGAMA system benefits:

Mobile access
to Rivile GAMA features

Allows you to work with Rivile GAMA in a convenient way using a mobile device

Simple and
intuitive user interface

User-friendly and convenient management, submission of assigned tasks

Modern
technology

Thanks to advanced technologies, the possibilities of existing Rivile GAMA users have been expanded

Wide
applicability

Wide functionality, various adaptations according to individual needs are offered

For all
businesses

The system is relevant for businesses of all sizes, existing and new customers

Convenient
document approval

Allows you to monitor information and approve documents more conveniently, quickly and simply

Effective
task management

The ability to respond to assigned tasks in a real time has been implemented

Advanced
HR solutions

An employee self-service and document approval system has been implemented

Access to
the system 24/7

Employees have the opportunity to check relevant information at any time

Program modules

A multi-module online portal that allows you to work with Rivile GAMA program in real time.

Approval of documents, tasks uploaded to Rivile GAMA, operation management:

  • Approval of purchase documents;
  • Approval of internal transfers;
  • Approval of company’s internal procedures;
  • Automatic messages;
  • Customized solutions.

Submission and approval of requests, display of leave balance and history:

  • Submitting leave requests;
  • Approval of leave requests;
  • Displaying vacation history, balance and calendar;
  • Providing pay slips through the system;
  • Approval of rules of internal procedure;
  • Confirmation of business trips;
  • Customized solutions.

Planned modules for business and personnel process management.

Frequently asked questions

In the case of a client’s accounts being kept by one accounting firm and transferred to another, or a client acquiring Rivile GAMA, i.e. in all cases where there is a change of customer in the Rivile registration, a change in the list of users is required.

Service -> Administration -> User

  • Before retrieving the database, in the list of users, all users who have been logged in to MGAMA need to uncheck “v”-“MGAMA user”.

  • After moving the database, you need to put the “v”-“MGAMA user” back.

Users will receive notifications when they are able to log in to the MGAMA system and reset their passwords.

Let’s say that some documents are sent to managers for information and others to the rest of the staff, but the approval sequence is the same.

Process description:

  • User groups (ADM and DARB) are created in the user list and users are assigned to them.
  • The type of DVS used is ‘Files’.
  • Different types of DMSs are created for the DMS type ‘Writings’. Each of them shall be given the rights of the corresponding user groups.
  • The DVS type ‘Widgets’ shall describe the states. The description of the approval status shall include a parameter that the approval operations will be generated for the users specified for the type of DMS.
  • The required type of DMS shall be selected when the DMS transactions are made. Depending on the selection, validation transactions will be generated for users of either one or the other group.

Similar processes are described for more different groups of users.

This process is more appropriate when SQL users are used. If the users are described in the “Registration” module, the user groups must be created in both “Registration” and “Users” lists.

This process is not suitable if the document approval sequence depends on the user group. Such a process is described in the Description of the status of different types of DVS operations for different groups of users.

Service -> Administration -> Users

Two groups of users, ADM and DARB, are created in the user list and users are assigned to the respective groups.

DVS -> Types of DVS

Two types of DMS are created (“Notes to administration” and “Notes to other employees”) and, by clicking on User permissions, each is given the rights of the respective user groups:

DVS -> DVS operations

The states described for the DVS type “Patterns”.

For the status “Approves”, the parameter @rusis=1 is specified, which specifies that approval operations will be generated for the users specified in the DVS type.

SQL procedure:

RGI_MGAMA_DVS_TV @rusis=1

The SQL procedure is described in: RGI_MGAMA_DVS_TV – Validation of DVS documents.

When new DVS transactions are created, the appropriate DVS type is selected:

Priklausomai nuo pasirinkimo, DVS operacijos tvirtinimo operacijos susiformuos arba vienos, arba kitos grupės vartotojams.

Let’s say that some documents are sent to managers for information and others to the rest of the staff.

Process description:

  • User groups (ADM and DARB) are created in the user list and users are assigned to them.
  • The new types of DMS are described in the system INIT: ‘Documents for managers’ and ‘Documents for employees’. (No new types need to be created if you use the system types).
  • For each type of DMS, a separate DMS type is created.
  • For each type of DMS, statuses are described.
  • The necessary type of DMS shall be selected for DMS operations. Depending on the choice, validation operations will be generated for users of either group.

Similarly, processes shall be described when there are several different groups of users.

This process is valid regardless of which users are used (SQL or Fox).
This process allows different validation sequences to be written for each document type.

Service -> Administration -> Users

he INIT describes the new types of DMS: “Documents for managers” and “Documents for staff”.

How to do this is described in How do I describe the additional DVS document types?

DVS -> Types of DVS

For each type of DMS, two separate DMS types are created (“Documents for managers” and “Documents for employees”).

DVS -> DVS operations

For each type of DVS, states are described.

SQL procedure:

RGI_MGAMA_DVS_TV

The SQL procedure is described in: RGI_MGAMA_DVS_TV – Validation of DVS documents.

Clicking on User Permissions gives the states the permissions of the corresponding user groups:

When entering new DSA transactions, the appropriate type of DSA is selected:

Depending on the choice, the DVS transaction validation operations will be generated for users in either group.

As a standard practice, no PDF documents are created when submitting travel requests via the MGAMA portal – the line manager receives the staff member’s request via the MGAMA portal, approves or rejects it, and informs the staff member of this.

It is possible to overwrite the process by creating an intermediate status “Approved by HR”, which, when approved, generates and attaches a PDF document to the transaction – the secondment order. The manager receives the staff member’s request for approval, together with the attached PDF document (travel order).

This process is described in MGAMA – Submission of secondment requests, generation and approval of orders.

Corrections are made to the status description of the Staff Operations (type ‘Holiday’) status description.

The description of the status ‘Approved by the manager‘ is adjusted.

The @auto_b parameter specifies the state to jump to when the employee’s line manager is himself.

SQL procedure:

RGI_MGAMA_PERS_AT @vad=1, @recall=1, @auto_b=3, @rusis=1 For the selection of the parameters of the SQL procedure see RGI_MGAMA_PERS_AT – Approval of staff leave requests.

Key actions:

  • in the list “Posts in the unit”, an additional field “Second manager” is created with a value selected from the staff list,
  • in the list ‘Posts in the unit’, the values of the field ‘Second manager’ are filled in. Only posts in units that require the approval of a second manager shall be filled in.
  • Corrections are made to the status description in the Status description for Personnel operations (type ‘Holidays’).

Assignment of the second approving manager to posts in units

Service -> Personnel -> Posts in unit

Clicking on “Template adjustment” creates a field “Second manager“, whose value is selected from the list of staff:

Paspaudus mygtuką “Papildoma informacija” etatui padalinyje priskiriamas “Antras vadovas“. Reikšmė parenkama iš personalo sąrašo.

Corrections are made to the status description of the Staff Operations (type ‘Holiday’) status description:

A new holiday status “Approved by second manager” is created

The @vad_pap_b parameter specifies the state to jump to when no additional guide is specified.

SQL procedure:

RGI_MGAMA_PERS_AT @vad_pap=1 , @vad_pap_b=3

For the selection of the parameters of the SQL procedure see RGI_MGAMA_PERS_AT – Approval of staff leave requests.

The description of the status “Approved by manager” is modified

The field “After approval” indicates that the approval of the manager will jump to the newly created status “Approved by second manager”.

The @auto_b parameter specifies the state to be jumped to when the additional supervisor is not specified. In this case, the jump will be to the newly created state ‘Approving second supervisor’.

SQL procedure:

RGI_MGAMA_PERS_AT @vad=1, @recall=1, @auto_b=14, @rusis=1

For the selection of the parameters of the SQL procedure see RGI_MGAMA_PERS_AT – Approval of staff leave requests.

If the calendar does not show all the holiday requests, you need to check the descriptions of the MGAMA_KA_PER parameter.

If the second parameter value lists holiday types and salary classifications, only these are visible in the calendar.

This list needs to be completed with the missing holiday types.

If the second parameter value is empty, then the information from all personnel transactions where the holiday type or salary classification is filled is displayed.

MGAMA is available to all employees of the company, whether they work with Rivile GAMA or not.

Use of the MGAMA portal does not affect the number of Rivile GAMA licences.

The MGAMA application can be run on any device with a web browser: computer, tablet, mobile phone.

For more information on what MGAMA is for, see Rivile MGAMA.

In order to allow the employee to choose the payment of holiday entitlements when requesting leave (payment at the same time as the salary or before the leave), two separate types of annual leave are created:

For more information see Types of holidays.

The parameter MGAMA_AT_TIP – “Types of leave” specifies which types of leave are visible when requesting leave.

Plačiau apie tai : MGAMA atostogų prašymo teikimo aprašymas.

Darbuotojai, teikdami atostogų prašymus per MGAMA aplikaciją, renkasi iš aprašytų ir parametre nurodytų atostogų tipų:

With a proper description of the MGAMA_KA_TAB parameter, the hospital pages can be displayed in the MGAMA calendar.

Depending on the description of the MGAMA_KA_TAB and MGAMA_KA_PER parameters, the calendar displays information from:

  • salary documents,
  • table,
  • the calendar assigned to the employee, if a table has not yet been created for that month,
  • staff leave, leave cancellation, leave extension transactions, where the type of leave is specified,
  • staff holiday schedule operations specifying the type of holiday,
  • other staff transactions with a salary classification.

Only if the first value of the parameter is set to “Yes“, the MGAMA calendar will display information from the table and salary documents.

The second value of the parameter lists the days that are displayed in the MGAMA calendar. The days are separated by a comma. If nothing is specified, by default days A,L,K,S,P,D are displayed.

The history of the validation of statuses can be viewed by standing on the status field and double-clicking the mouse button.

Click to see the last status:

Remove the “v” for “Status” and read the information. All the statuses of that document are displayed:

By clicking on the adjustment button, you can see information about the validation of each state.

There is a report “MGAMA Validation Transactions (form)”:

which shows the complete document approval process (approval of each status on a separate sheet):

The history of the validation can be printed or saved as a PDF or other file format.

Reviews

Svetlana Astanina

Deputy Chief Accountant
20 hours ago

I’ve been a Rivile customer for years. It’s very user-friendly software – it’s easy to understand and has a lot of options, various reports and functions. It’s easy and pleasant to work with. You have a great team – your employees are always happy to talk, explain and help. All problems are solved quickly.

Liuda Grigentienė

PI „VUL santaros klinikos“
April 21, 2022

We’ve been with Rivile since 2001. Over the years, we have improved and changed together, along with the changing accounting principles, taxes and the introduction of the euro. All those years, we accountants were happy that we had great software and Virgilija, who is a top-notch service professional. It’s flexible software that has a lot of possibilities and is constantly evolving. We have recommended it to many institutions that were interested in accounting software. And we still recommend it now, because the software is user-friendly, simple, clear and accurate.

Irena Babachina

Chief Accountant
February 14, 2022

Many years ago, I did an in-depth analysis of which accounting software to choose. And out of all the software out there, we chose Rivile GAMA... And it was a good call... We’re a manufacturing and trading company, and we work with all the software modules, which makes the accountant’s work a lot easier.

Mindaugas Kapleris

JSC „Ligranta“
December 8, 2021

This is great software, and not only for accounting, but for business management as well. There are lots of opportunities to adapt the software to your needs, both for managers and management. The software is constantly being updated and improved according to the customer’s wishes and requests. A great, sincere and helpful team. Thank you.

Inga Bartkevičiūtė

JSC „Dangera“
November 19, 2021

Our feedback about the software and the employees is only the best. We’ve been using Rivile GAMA for years. The software itself is easy to master, and any issues that come up are quickly resolved. You can get quick advice over the phone, or their specialists can resolve them remotely. We are happy with the work of your employee Kristina. We get detailed information on all questions and requests for additional reports. We appreciate Kristina’s full support and professionalism, which really improves and speeds up our work.

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